SAMPLE DOCUMENT
Travel proposal · Phase A
Jordan, north to south
Group16 people
OccasionClub's 20th anniversary
Dates21–28 March 2027
Length8 days / 7 nights
Travel proposal · Phase A
Before we begin
This is not a quote and not a booking. It is the whole journey thought through, with its decisions on the table, so your group can make a properly informed choice.
A complete journey, resolved day by day: where to enter and leave the country, where to sleep each night, what has to be booked months ahead, roughly what it will cost, and what the alternatives are if something doesn't fit.
You will also find the decisions I have taken and the reason behind each one. That is the part that really matters: not the list of places, but why this order, this hotel, and this particular night in the desert rather than another.
The club, the group and the dates are fictional. I have prepared it with the same method, the same length and the same level of detail I would use on a real commission, so you can see exactly what you receive before commissioning anything.
The last page is designed to be forwarded. It sums up the journey, the price and the deadlines on a single sheet, so whoever is organising doesn't have to explain it fifteen times.
Starting point
Here is what I understood from the form and from our conversation. If anything is wrong, let me know: everything that follows depends on it.
| The group | 16 members of the hiking club. Ages between 46 and 68. They know each other well and walk together most weekends. |
| The occasion | The club's twentieth anniversary. You want a journey that will be remembered, not another outing. |
| What you're after | Real walking, but not a trip that is only walking. Landscape, history and contact with the people of the country. |
| Budget | Around €1,500 per person, excluding flights. You prefer decent, well-located accommodation over luxury. |
| Constraints | Two people can't manage long climbs or stairs. One traveller is vegetarian. Three fly from Bilbao; the rest from Madrid. |
| Dates | Second half of March 2027, with some flexibility. |
Ramadan in 2027 ends around 9 or 10 March (the exact date follows the lunar calendar and is confirmed a few weeks beforehand). Your dates fall outside it, and that is good news: during Ramadan many restaurants close during the day and the rhythm of the country changes completely. Move the trip a week earlier and you would be right in the middle of it.
March is probably the best month for walking in Jordan. Mild daytime temperatures, desert in bloom after the rains, and nights that are still cold: in Wadi Rum it drops below five degrees. That affects the choice of camp, which I come back to later.
Travel down Jordan from north to south, from the green of Jerash to the red of Wadi Rum, walking the stretches that are worth walking and finishing at the sea. No absurd early starts, and two full days at Petra instead of one.
What matters
Anyone can list Petra, Wadi Rum and the Dead Sea. The difference between a good trip and a mediocre one lies in these four decisions. Here are the real options and my recommendation.
Cheaper flights and easier to find. But it means driving back up from the south on the last day: four long hours on the road with your bags already packed.
Around €60–90 more per person, with a connection in Amman. In exchange, your last day is yours on the Red Sea instead of a transfer.
With 16 people at an average age of 57, the last day of a trip shapes the memory of the whole thing. Four hours in a minibus at dawn eats the ending. It's worth paying for.
You see the Siq, the Treasury and the colonnaded street. You leave feeling you rushed, and the two people who can't manage stairs miss almost everything up high.
One day for the main axis without hurrying, and another for the Monastery or the High Place of Sacrifice, each at their own pace. It costs one more hotel night, around €60–75 per person.
It's the reason for the trip. It also solves the mobility problem: on the second day the group splits naturally, without anyone feeling left behind. And the Jordan Pass, which I explain further on, already covers both days.
Shared tent, communal bathrooms, around €45–60 with dinner and breakfast. Authentic, but in March it gets very cold before dawn and at this age you feel it.
Around €85–120 per person. Own bathroom, a real bed and an electric blanket. The dinner under the stars and the Bedouin music are exactly the same.
A night in the desert is one of those you don't forget, as long as you actually sleep. I have seen groups arrive at Petra wrecked for the sake of saving forty euros on a night at four degrees.
Around €130–170 a day for the group. Convenient, but in the desert and on the walking days it adds very little.
Three guided days. In Wadi Rum the camp's Bedouin guide is included, and on the walks the driver comes with us.
It saves around €45 per person and avoids the school-outing feeling. At Petra, though, a good official guide completely changes what you see.
The journey
Each day shows what you do, how far you walk, where you sleep and what the alternative is for anyone who wants to take it easier.
The three from Bilbao and the thirteen from Madrid land in Amman an hour apart. Joint pick-up and transfer to the centre. First dinner in a restaurant in the Jabal Amman district, so the trip starts with good food and no ceremony.
You sleep in: central Amman, 2 nights.
Morning at Jerash, the best preserved Roman city in the Middle East, with a guide. The whole site is flat. In the afternoon, the Amman Citadel and the market, on your own.
Alternative: anyone who prefers can stay at the hotel in the afternoon; the Citadel is ten minutes by taxi.
Down the King's Highway. A stop in Madaba for the sixth-century mosaic map, and at Mount Nebo, with its view over the Jordan Valley. Afternoon at the Dead Sea: floating, mud, and above all the faces of the group when they realise they really do float.
You sleep in: a hotel on the Dead Sea shore, 1 night.
Advice from someone who got it wrong: nobody should shave the morning before the swim. Salt in a fresh cut really stings. And sunglasses stay on the shore, not in the water.
The walk of the trip. Two options depending on water levels and weather: the Dana reserve, descending through a spectacular valley, or the Wadi Mujib canyon if it's open (it usually opens in April, so Dana is the likely one). Arrival in Wadi Musa at dusk.
You sleep in: Wadi Musa, next to Petra, 2 nights. Alternative: anyone not walking stays with the vehicle and stops at the Crusader castle of Shobak.
In as the gates open. The Siq almost empty and the Treasury in first light, before the coaches arrive. With a guide as far as the colonnaded street; after that, free time. The whole main axis is flat.
That evening: Petra by Night runs on Mondays, Wednesdays and Thursdays. Your day 5 falls on a Thursday. It's booked separately and in advance.
The group divides naturally. Whoever wants to climbs to the Monastery: 800 steps, two hours there and back, and the best view of the trip. The rest walk the royal tombs and the lower area, or head back to the hotel. In the afternoon, on to Wadi Rum and into the desert by 4x4 to the camp.
You sleep in: a camp in Wadi Rum, 1 night. Alternative to the steps: you can ride a mule halfway up; arranged on the spot.
Sunrise in the desert, which is the reason you come. Morning by 4x4 through the canyons and dunes, with a stretch on foot. Lunch with the camp's Bedouin family and down to Aqaba. Free afternoon on the Red Sea.
You sleep in: Aqaba, 1 night.
Free morning. Snorkelling or a boat over the reef for anyone who fancies it; for the rest, coffee by the water looking at four countries at once: Jordan, Israel, Egypt and, in the distance, Saudi Arabia. Flight from Aqaba with a connection in Amman.
Where you sleep
For each night I give you the option I recommend and an alternative, with the reasoning. Prices are per person per night in a double room, with breakfast.
| Stop | My recommendation | Alternative | Approx. |
|---|---|---|---|
| Amman 2 nights |
A four-star hotel in Jabal Amman, in the café district. You can walk out to dinner. | An international chain next to the shopping centre: more comfortable, but you depend on taxis for everything. | €55–70 |
| Dead Sea 1 night |
A resort with its own beach access and pools. Here the hotel is the experience. | A simple hotel in Madaba plus a day pass to a public beach: saves around €45, but you lose the sunset over the water. | €85–110 |
| Wadi Musa 2 nights |
A hotel ten minutes' walk from the Petra gate. Being able to go back at mid-morning changes everything. | A better equipped hotel in the upper town, but 3 km from the entrance and uphill. | €50–65 |
| Wadi Rum 1 night |
Camp with private heated tent and en-suite bathroom. Bedouin dinner included. | Classic camp with shared tent: more authentic and cheaper, but very cold in March. | €85–120 |
| Aqaba 1 night |
A hotel on the seafront promenade, with its own beach. | A town hotel two streets from the sea: around €20 less per person. | €60–80 |
What it costs
The cost is presented in two blocks, because they are not equally reliable: services in the destination are stable, flights are not. Amounts per person for a group of 16 sharing double rooms.
This is the most stable part of the budget. Prices in Jordan vary little from year to year and are confirmed on contracting.
| Item | What it covers | Per person |
|---|---|---|
| Accommodation | 7 nights with breakfast, using the recommended options | €440–560 |
| Transport | Private minibus with driver for all 8 days, transfers and 4x4 in Wadi Rum | €165–200 |
| Jordan Pass | Entry visa, two days at Petra, Jerash and a dozen other sites | €95–105 |
| Guides | Official guide at Jerash and for both days at Petra | €30–40 |
| Meals | Lunches and dinners, including the Bedouin dinner | €190–250 |
| Extras | Dana, the Dead Sea, Petra by Night and individual entries | €70–95 |
| Subtotal in destination | €990–1,250 |
Bought online before you travel, the Jordan Pass includes the entry visa (40 dinars) and two days' entry to Petra, plus Jerash and other sites. The condition is that you stay at least three nights in the country, which you comfortably do.
Buying the visa and the tickets separately, each person would pay around €60 more. Across a group of 16 that is nearly a thousand euros. This single detail pays for the design of the trip twice over.
These are deliberately kept separate, because they are the one thing I cannot estimate reliably: the price changes weekly and depends on when you book.
| Item | Notes | Per person |
|---|---|---|
| Madrid – Amman / Aqaba – Madrid | Connecting in Amman on the way back | €420–620 |
| From Bilbao | No direct flight: one more connection and slightly more expensive | €520–680 |
Estimate checked in September 2026. March is not low season and leaving from Aqaba sharply reduces the options, so plan for the upper end of the range and book six or seven months ahead. Each traveller books their own flight, but they are all booked at the same time.
To talk to your group, the honest figure is between €1,400 and €1,900 per person, flights included. Below that you would have to cut nights or drop a category; above it, you move into a level of accommodation you haven't asked me for.
My fees are added to that figure and quoted separately, depending on what you ask me to do: this design only, coordinating the bookings, or also accompanying you on the trip.
So nothing is left too late
The order matters. These are the real deadlines for a trip in March 2027.
| When | What has to be settled |
|---|---|
| As soon as you decide | Confirm the number of travellers and who shares a room. Everything else depends on that number. |
| 8–9 months before | The Wadi Rum camp and the Wadi Musa hotels. They fill up first. |
| 6–7 months before | Flights. Leaving from Aqaba there are few combinations and they rise quickly. |
| 4 months before | Minibus with driver and the official guides for Jerash and Petra. |
| 2 months before | Jordan Pass, Petra by Night, insurance and passport checks (minimum six months' validity). |
| 3 weeks before | Confirmation of the final Ramadan calendar and adjustment of timings if needed. |
I'd rather tell you now than on day four of the trip.
| Risk | What we do |
|---|---|
| Wadi Mujib closed Most likely in March. | The route is built with Dana as the main option, not as a substitute. Nothing is lost. |
| Cold or rain in the desert | A camp with heating and en-suite bathrooms, and the 4x4 can shorten the route without changing the shape of the day. |
| Someone can't walk on day 4 or climb on day 6 | Both days have an alternative with the vehicle and the driver. Nobody is left waiting in a hotel. |
| Changes in the regional situation | Official travel advice is reviewed before contracting and again before departure. If the picture changes, the trip is rethought in time, not on the move. |
| Someone drops out | The price per person rises slightly, as the transport is shared among fewer people. That is why the budget is a range and not a single figure. |
Phase A ends here. From this document you can organise the trip yourselves, with everything identified and explained, or commission the second phase: I contact the suppliers, coordinate the bookings, prepare the group's documentation and, if you want, travel with you for the eight days.
Phase B is quoted separately, according to the destination, the length and the number of travellers.
Eight days travelling down the country from north to south: Jerash, the Dead Sea, two days at Petra, a night in the Wadi Rum desert and an ending on the Red Sea.
per person, flights included, sharing a double room. Indicative figure.
Eight days and seven nights. Outside Ramadan.
Only our group. Shared with nobody else.
There is one demanding day and one optional climb. Both days have a comfortable alternative.
The journey is thought through from end to end: hotels chosen and compared, our own transport for all eight days, entries and visa resolved through the Jordan Pass, guides where they matter and an alternative for every demanding day. Nobody in the group has to go looking for anything.
This document is a sample prepared by AMG Viajes to show how it works. The club, the group and the dates are fictional, and the prices are working estimates, not offers.
AMG Viajes · Alejandro Martínez Galán · hola@amgviajes.com · amgviajes.com